Job Description Summary

The Executive Assistant will work closely with the head of BDTCI to support him in various operational and administrative areas. The ideal candidate must be able to prioritize and streamline processes, can take initiative and use good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion.

Job Description

About BD

BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics, and the delivery of care. The company develops innovative technology, services and solutions that help advance both clinical therapy for patients and clinical process for health care providers. BD has 70,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.

About BD TCI

“BD, a 125-year-old global medical device company has started its Enterprise Center in Bangalore, India called BD Technology Campus India (TCI). This Enterprise Center will be an integral part of the global network for BDX. It will have presence of R&D, Quality, Regulatory, IT and other functions. The center boasts of some of the brightest minds who work in a unique environment that fosters and supports ingenuity. BD TCI is dedicated to serving BD’s customers and patients thereby contributing its bit towards “advancing the world of health”.

Principal Accountabilities

Administrative Support

• Minimum of 6+ years of experience in office administration and assisting leaders.
• Manage content and flow of information including agendas, phone calls, mailbox management
• Independently and proactively coordinate the agendas / meetings / logistics for meetings, in house as well as off site, globally
• Manage and coordinate travel bookings including flights, local transportation and accommodation
• Maintain and create relevant networks and relationships as appropriate, both within BDTCI and globally
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants
• Manage daily expenses and file reimbursements for weekly, monthly or quarterly reports
• Perform administrative and office support activities such as maintaining and refining office procedures and operations
• Set up and manage electronic and paper filing systems

Information Management

• Facilitate incoming and outgoing departmental communications
• Manage and set up town halls, and manage different communication mechanisms such as Yammer
• Prepare and format information in the form of memos, emails, presentations, reports and quarterly newsletters for BDTCI

Events Management

• Organize events within the scope of BDTCI
• Provide necessary logistical support in facilitating the event
• Act as primary interface for meeting and event attendees
• Manage all communication aspects related to the event

Skills Required

• Proficient with MS suite products such as Excel, PowerPoint, Word, etc. as well as in the use of general office equipment (e.g. fax, copier)
• Hands on experience of tools like PowerBi and PowerApps would be an added advantage
• Must have strong verbal and written communication skills in English with a strong proficiency in creating presentations
• Proficient with SAP, Workday and Concur
• Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment
• A team player with the ability to develop and maintain good working relationships with everyone across the organization and external contacts
• Strong time-management skills and ability to organize and manage large amounts of files, tasks, schedules, and information
• Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources
• Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative
• A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment
• Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial
• Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution
• A high level of attention to detail and accuracy (proofreading/formatting)

Educational Qualifications:

- Minimum Graduation degree or above is preferred in any engineering/ sciences.

Primary Work Location

IND Bengaluru - Technology Campus

Additional Locations

Work Shift